I like to think of Microsoft PowerPoint as a test of basic sell talents. To create a passing presentation, I need to demonstrate design sciences, technological literacy, and a sense of personal style.
If the presentation has a problem( like an unintended font, a end join, or unreadable verse ), then I’ve probably failed the test.
Even if my voice exhibition is well rehearsed, a bad visual know can break it for the audience.
Expertise means nothing without a good presentation to back it up. For starters, grab your collecting of free PowerPoint templates below, and use the tips-off that follow to perfect your next presentation.
No matter your topic, successful PowerPoints depend on three main factors: your require of PowerPoint’s design tools, your attention to presentation handles, and your devotion to consistent style. Now are some simple tips to help you start surmounting each of those factors, and don’t forget to check out the additional resources at the bottom of this post.
PowerPoint Presentation Tips
Don’t told PowerPoint decide how you use PowerPoint.
Create custom slide sizes.
Edit your slip template blueprint.
Write text with your public in sentiment.
Make sure all of your objectives are properly aligned.
Use “Format Menus” to better control your objects’ designings.
Take advantage of PowerPoint’s contours.
Create custom molds.
Crop personas into custom-built molds.
Present websites within PowerPoint.
Try Using GIFs.
Keep it simple.
Embed your font enters.
Save your slips as JPEGs.
Bring your own hardware.
Use “Presenter View.”
PowerPoint Style 1. Don’t let PowerPoint decide how you use PowerPoint.
Microsoft wanted to provide PowerPoint customers with a lot of tools. But this does not mean you should use them all. Now are some key things to look out for 😛 TAGEND
Make sure that preset PPT themes augment your needs before you adopt them.
Try to get away from using Microsoft Office’s default fonts, Calibri and Cambria. Using these two typefaces can move the presentation seem underwhelming.
Professionals should never use PPT’s action dins.( Please consider your gathering above personal preference ).
PowerPoint constitutes bulleting automatic, but ask yourself: Are missiles actually appropriate for what you need to do? Sometimes they are, but not ever.
Recent PPT defaults include a small shadow on all contours. Remove this pall if it’s not actually needed. Too, don’t leave shapes in their default blue.
2. Create custom slide sizes.
While you frequently can get away with the default slide size for most introductions, you may need to adjust it for bigger gives on weirdly sized displays. If it is required to do that, here’s how.
In the top-left corner, choose “File.”
Select “Page Setup.”
Type the height and diameter of the background you’d like, and sounds “OK.”
A dialogue casket will appear. Click “OK” again.
Your background is resized!
Tip: Resize your slides before you lend any objects to them or the dimensions of your objectives will become skewed.
3. Edit your move template layout.
Often, it’s much easier to revise your PowerPoint template before you start — this style, you don’t have blueprint each slide by hand. Here’s how you do that.
Select “Themes” in the top navigation.
In the extreme right, sound “Edit Master, ” then “Slide Master.”
Make any mutates you like, then sounds “Close Master.” All current and future slithers in that presentation will use that template.
4. Write text with your public in mind.
A substantial part of a powerpoint’s content is text. Great copy can determine or break your presentation, so assessing your written work from a few cases different slants could reach you seem more forceful. Thinking about how your textbook is received differentiates good presenters from the best.
Many parties underestimate the influence of typeface, but choosing the right font is important — the knowledge of your typeface type could influence your audience’s impression of you. The claim typeface is an opportunity to convey consistent label identity and professionalism.
Some fonts are seen as clean and professional, but this doesn’t mean they’re boring. A common misstep is thinking your font isn’t “exciting” enough, which could lead you to choose a font that distracts from your overall message.
That said, you can still use fun and eccentric fonts — in moderation. Offsetting a amusing typeface or large letters with something better professional can create an engaging presentation. Above all, be sure you’re consistent so your presentation looks the same throughout each slide, so your audience doesn’t become agitated by too many disparate fonts.
5. Make sure all of your objects are properly aligned.
Having properly aligned objectives on your slide is the key to obligating it appear polished and professional. You can manually try to line up your idols … but we all know how that typically works out. You’re trying to make sure all of your objectives hang out in the middle of your slip, but when you drag them there, it still doesn’t look quite right. Be disposed of your estimate tournament and make PowerPoint work its magic with this trick.
How to align multiple objects:
Select all objects by holding down “Shift” and clicking on all of them.
Select “Arrange” in the top alternatives forbid, then opt “Align or Distribute.”
Choose the type of alignment you’d like.
How to align objects to the slide:
Select all objects by holding down “Shift” and clicking on all of them.
Select “Arrange” in the top options bar, then elect “Align or Distribute.”
Select “Align to Slide.”
Select “Arrange” in the top alternatives saloon again, then elect “Align or Distribute.”
Choose the type of alignment you’d like.
PowerPoint Design 6. Use “Format Menus” to better control your objects’ schemes.
Format menus allow you to do fine readjustments that otherwise seem inconceivable. To do this, right click on an object and select the “Format” option. Now, you can fine-tune shadows, adjust mold amounts, make thoughtfulness, and much more. The menu that are able to pop up looks like this 😛 TAGEND
Although the main options can be found on PowerPoint’s format toolbars, look for complete control in the format window menu. Other examples of options available include 😛 TAGEND
Adjusting text inside a figure.
Creating a natural attitude darknes behind an objective.
Recoloring photos manually and with automatic alternatives.
7. Take advantage of PowerPoint’s molds.
Many users don’t realize how flexible PowerPoint’s shape tools have become. In combination with the expanded format options released by Microsoft in 2010, the potential for good design with figures is readily available. PowerPoint provides the user with a knot of huge appearance options beyond the traditional rectangle, oval, and rounded rectangle blueprints, unlike even professional pattern planneds like Adobe Creative Suite or Quark.
Today’s contours include a highly functional Smart Shapes function, which enables you to create representations and flow diagram in no time. These tools are specially irreplaceable when you consider that PowerPoint is a visual medium. Paragraphing and bullet registers are suffering — you can use appearances to help express your meaning more clearly.
8. Create custom conditions.
When you create a shape, right sounds and press “Edit Points.” By editing tops, you can create custom influences that are suitable your specific need. For instance, you can reshape arrows to fit the dimensions you like.
Another option is to combine two appearances together. When selecting two appearances, right-click and go to the “Grouping” sub-menu to see a variety of options.
Combine appoints a tradition appearance that has overlapping portions of the two previous figures cut out.
Union originates one completely coalesced determine.
Intersect builds a determine of simply the overlapping sections of the two previous shapes.
Subtract slice out the overlapping portion of one determine from the other.
By using these implements rather than trying to edit details precisely, you can create accurately valued practice determines.
9. Crop likeness into custom-built determines.
Besides creating custom contours in your presentation, you can also use PowerPoint to pasture existing idols into new chassis. Here’s how you do that 😛 TAGEND
Click on the persona and select “Format” in the options bar.
Choose “Crop, ” then “Mask to Shape, ” and then choose your desired shape. Ta-da! Custom-shaped photos.
Learn more about the creation of epitomes for your commerce canals in the video below.
Tradition says that if you want to show a website in a PowerPoint, you should just create link to the page and caused a browser to open. For PC useds, there’s a better option.
Third party software that integrates amply into PowerPoint’s developer tab can be used to embed an internet site immediately into your PowerPoint use a ordinary HTML iframe. One of the best tools is LiveWeb, a third-party software developed independently.
By using LiveWeb, you don’t have to interrupt your PowerPoint, and your presentation will remain fluid and natural. Whether you embed a entire webpage or only a YouTube video, this can be a high-quality third party improvement.
Unfortunately, Mac useds don’t have a same option. Agood second hand-picked is to take screen films of the website, tie-up in through a browser, or embed media( such as a YouTube video) by downloading it directly to your computer.
11. Try Using GIFs.
GIFs are looped enlivened portraits used to communicate a attitude, mind, report, and much more. Users add GIFs to Powerpoints to be funny or abruptly demo a process. It’s easy to add GIFs to your slides. To do so, simply follow these steps 😛 TAGEND
Download and save the GIF you miss.
Go to the slide you demand the GIF on.
Go to the “Home” tab, and click either “Insert” or “Picture”.
From the “Picture” drop-down menu, choose “Picture from File”.
Navigate to where you saved your GIF and select it. Then, select “Insert”.
To toy the invigorated GIF, click the “Slide Show” tab and then “Play from Current Slide”.
PowerPoint Process 12. Keep it simple.
PowerPoint is an excellent tool to support your presentation with visual datum, graphics, and supplementary details. This intends that your powerpoint shall not be required to be your entire presentation. Your slithers — no matter how inventive and beautiful — shouldn’t be the adept of the appearance. Keep your verse and images clear and concise, have them merely to supplement your content and approval.
If your slips have dense and cluttered intelligence, it will both confuse your public and make it much more likely that you will lose their attention. Nothing in your slithers is required to be redundant! Keep your presentation persuasive by deter it clean. There are a few ways and means to do this 😛 TAGEND
Limit bullet objects and textbook.
Avoid paragraphs and long paraphrases.
Maintain “white space” or “negative space”.
Keep percentages, graphs, and data super basic.
13. Embed your font data.
One constant trouble presenters have with PowerPoint is that typefaces seem to change when presenters move from one computer to another. In actuality, the fonts are not modifying — the presentation computer simply doesn’t have the same font folders installed. If you’re abusing a PC and presenting on a PC, then there is a smooth work around for this issue.( When you involve Mac structures, the answer seems a bit rougher. See Tip #11 .) Here’s the subterfuge: When you save your PowerPoint file( only on a PC ), you are able to sounds Save Options in the “Save As … ” dialog window. Then, select the “Embed TrueType fonts” check box and press “OK.” Now, your presentation will keep the font file and your typefaces will not change when you move computers( unless you give your presentation on a Mac ).
14. Save your slides as JPEGs.
In PowerPoint for Mac 2011, there is no option to embed typefaces within the presentation. So unless you use ubiquitous typefaces like Arial or Tahoma, your PPT is likely going to meeting font changeson different computers.
The most certain way of avoiding this is by saving your final give as JPEGs, and then inserting these JPEGs onto your slithers. On a Mac, users can easily drag and drop the JPEGs into PPT with fast consignment epoch. If you do not use actions in your presentation, then this option labor specially well.
If you require your presentation to appear “animated, ” you’ll need to do a bit meddling. All you need to do is save JPEGs of each “frame” of the living. Then, in your final performance, you’ll simply expose those JPEGs in the order you’d like the animation to appear. While you’ll technically have various new slithers in place of one original one, your audience won’t know the difference.
An important consideration: If your PPT includes a lot of JPEGs, then the file size will increase.
15. Embed multimedia.
PowerPoint allows you to either link to video/ audio documents externally or to embed the media instantly in your presentation. You should embed these files if you can, but “if youre using” a Mac, you cannot actually embed the video( see note below ). For PCs, two great reasons for embedding are 😛 TAGEND
Embedding allows you to play media instantly in your presentation. It will look much more professional than switching between windows.
Embedding too is necessary that the document stays within the PowerPoint presentation, so it should play commonly without extra labour( except on a Mac ).
Note: Mac OS consumers of PowerPoint should be extra careful about exploiting multimedia files.
If you use PowerPoint for Mac, then you will always need to bring the video and/ or audio datum with you in the same folder as the PowerPoint presentation. It’s best to only insert video or audio folders formerly the presentation and the containing folder have been saved on a portable drive in their permanent folder. Also, if the presentation will be played on a Windows computer, then Mac useds need to make sure their multimedia folders are in WMV format. This tip-off gets a bit complicated, so if you want to use PowerPoint effectively, consider using the same operating system for designing andpresenting , no matter what.
16. Bring your own hardware.
Between operating systems, PowerPoint is still a bit jumpy. Even between differing PPT accounts, things can change. One road to fix these problems is to make sure that you have the right hardware — so only bring along your own laptop when you’re presenting.
17. Use “Presenter View.”
In most present status, there will be both a presenter’s screen and the primary projected display for your presentation. PowerPoint has a great tool announced Presenter View, which can be found in the “Slide Show” tab of PowerPoint 2010( or 2011 for Mac ). Included in the Presenter View is an issue for notes, a timer/ clock, and a presentation display.
For numerous presenters, this tool can help unify their sound show and their visual assist. You never was intended to impel the PowerPoint seem like a load of notes that “youre using” a prop. Use the Presenter View option to help create a most natural presentation.
Pro Tip: At the start of the presentation, you should also punched CTRL+ H to stir the cursor disappear. Hitting the “A” key will bring it back if you need it!
With style, layout, and presentation handles under your loop, you can do a lot more with PowerPoint than simply renditions for your patients. PowerPoint and same slither lotions are adaptable tools that should not be forgotten.
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